By Atty. Josefina G. San Juan-Torres
is evolving and community is one thread that weaves through the new
incarnation of the new internet to include official transactions
on-line including the speedy delivery of justice.
are the days where silent movies and sounds from reels dictated our
lifestyle at home and after work. Now weaving its way into our halls
of justice is a new breed of judicial services through information
on its wings this year is the eventual take off on line of the Court
of Appeals Case Management Information System (CA-CMIS).
project is expected to provide expeditious resolution of cases
through effective monitoring and strict compliance of time limits in
the conduct of case event from filing to disposition.
the need to improve the delivery of judicial services through an
efficient public information system and to enhance the collaboration
with civil society by strengthening its capacity to manage well its
organizational operations, the Court of Appeals empowers its own
people to step up to the challenge of getting into the cyber
groove. By then, the CA throws its hat into the
e-justice arena and be in the loop of interactive repartee of the
judicial global cyberspace.
in a few months time or in less than a year, it wouldn’t be
surprising that a taxpayer netizen would spend his time and effort
surfing up to the CA website to check up the case status where one
can see the real deal ( in a manner of speaking) in real
the CA-CMIS will be a notch higher than the present CA intranet
conclude, we should recognize that getting into cyberspace through
the CA-CMIS forms part of the Judiciary’s mandate of providing
a speedy, fair and impartial administration of justice in a manner
that enhances its transparency, accountability, and
independence—undoubtedly a boon for the public. However, only
if each stakeholder takes its responsibility will it be possible to
transform the vision into a reality.
of us have a role to play in making sure that words become real
action. There may be glitches and delay in getting used to a 3G
(third generation) digitized work culture. It will take time and
effort to create a paperless court environment and to empower our
personnel to work with electronic documents instead of having to deal
with tons of paper everyday. Technology is never perfect immediately
and we will have to undergo continual improvement and refinement. An
automated caseflow system is just a piece of the entire e-justice
puzzle but we have to start offering it at some point. Let’s be
proud that our Court is taking this initiative.
all systems go for the CA-CMIS so let’s all volt in! MILESTONES
OF THE CA-CMIS PROJECT:
13, 2006 – CA-CMIS Project Team was informally
constituted with Justice Andres B. Reyes, Jr. (also Chairman of the
Committee on Computerization) as Over-All Chairman.
18, 2006 – Initial Consultation Talks between the CA –
CMIS Project Team with the Chief of Party of the Rule of Law
15, 2007 – Project Scoping Workshop. The Chairmen of the
different divisions, their Division Clerks of Court and heads of
offices of support offices of the Court gathered together for a whole
day cooping workshop identifying problems in case flow
operations that hamper the Court’s efficiency and credibility
in its overall case disposition as well as process mapping of the
Court’s case flow system based on existing rules of procedure
and actual practice.
5 to 7, 2007 – Strategic Planning Workshop. The results
of the Project Scoping Workshop were further discussed in detail
during this 3-day activity which was participated in by the CMIS
Project Team and other concerned chiefs of offices of the Court.
2007 – US Study Tour. ROLE sponsored a study tour for
four (4) CA Justices. The group was led by Justice Andres B. Reyes,
Jr. (Chair on the Committee on Computerization), together with
Justice Apolinario D. Bruselas, Jr. (Co-chair of the Committee on
Computerization) , Justice Isaias P. Dicdican (CA- Cebu) and
Justice Edgardo A. Camello (CA-Cagayan de Oro). The group
was given an actual demonstration of the features and benefits of the
CMIS in US state courts and to gather insights on best practices on
an automated caseflow system.
2007 – Mandate and Authority of the CA-CMIS Ad Hoc
Committee.The CA-CMIS was given an official mandate to proceed
with the CMIS Project by virtue of Office Order No. 127-07 –RTR.
Different Committees/Task Forces were formed namely: Task Force on
Inventory and Closed Case Study (chaired by Justice Martin S.
Villarama, Jr.), Task Force on Change Management (chaired by Justice
Remedios A. Salazar-Fernando), Task Force on Re-engineering (chaired
by Justice Bienvenido L. Reyes), Task Force on Staff Development
(chaired by Justice Rosalinda Asuncion-Vicente), and Task Force on
System Requirement Specification (SRS) Formulation (chaired by
Justice Apolinario D. Bruselas,Jr.).
2007 – Commencement of the Courtwide Case Inventory and
Closed Case Study. The results of the court- wide inventory and
closed case study will serve as the primary source of information
which will eventually form part of the database of the CMIS program
2007 – Site Visit of the Sandiganbayan CMIS. Another
activity to learn best practices of a computerized caseflow
management system was through an actual walkthrough of the
Sandiganbayan CMIS by the CA CMIS Project Team. The two groups were
warmly welcomed by then Sandiganbayan Presiding Justice Teresita De
2007 – Consultation meetings of the Project Team and ROLE
with the CA Justices and Division Clerks of Court mainly
to update the Justices on the ongoing activities of the CMIS Project.
Basic features of the proposed CMIS program design were briefly
of forty-two (42) brand new computers by ROLE
for use in the data extraction and encoding of the Court’s active
cases. The computers will eventually be donated to the Court for use
in CMIS-related work. On behalf of the Court, the Presiding Justice
Conrado M. Vasquez, Jr. and CMIS Over–all Chairman
Justice Andres B. Reyes expressed their gratitude for this gesture of
Extraction and Encoding – This
is spearheaded by ROLE-CPRM wherein relevant case information is
extracted from each active case which will eventually be encoded into
the CA-CMIS database. When the system goes on line, live encoding
will then be implemented thus giving the public an updated electronic
status update of each case. This activity is under direct supervision
of the Committee/Task Force on Inventory and Closed Case Study.
Training – Being
the primary stakeholders of the CA-CMIS, the Court’s Management
Information System Division (MISD) and the CMIS Task Force on Staff
Development selected 300 of the 1,650 Court population consisting of
Justices and personnel who will undergo basic and CMIS computer
training sponsored by ROLE in collaboration with the Philippine
Judicial Academy (for administrative supervision) and De
La Salle University (for technical training).
Development of System Requirement Specification and Application
Software, Change Management. In tandem with the ongoing case
events, the other task forces are meeting simultaneously. The Task
Force on Re-engineering is tasked to review and modify the Court’s
case path based on the results of the closed case study and
inventory. Reforms to be introduced by the re-engineering group will
then be packaged into a detailed electronic layout or computer design
by the Task Force on Systems Requirement Specifications (SRS)
Formulation which will then be utilized as the CMIS application
software of the Court of Appeals. Behind the scene, the Task Force on
Change Management is on call to assess and address the impact of the
CMIS which, true to form, is perceived to be a radical reform of the
Court’s present manual caseflow system.